How to learn Microsoft Outlook - Keyboard Short cuts

Microsoft Outlook - Keyboard Short cuts

Here are a list of shortcuts to help you move faster in Microsoft Outlook:
Alt + . (period) Open the Address Book with the To field selected


Alt + A Open the Action drop-down menu


Alt + B Open the Address Book with the BCC field selected


Alt + C Select message recipients for CC field


Alt + D Switch to Daily calendar view


Alt + E Open the Edit drop-down menu
Alt + F Open the File drop-down menu


Alt + G Open the Go drop-down menu


Alt + H Open the Help drop-down menu


Alt + I Open the Find tool bar / Open the Insert drop-down menu


Alt + J Move to the Subject field


Alt + K Check names in the To, CC, or BCC field against the Address Book
(cursor must be in the corresponding message header field)


Alt + L Reply All


Alt + M Switch to Monthly calendar view


Alt + N Open the Accounts drop-down menu


Alt + O Open the Format drop-down menu / Switch to Today calendar view


Alt + P Open the Message Options dialog box


Alt + R Reply / Switch to Work Week Calendar view


Alt + S Send


Alt + T Open the Tools drop-down menu
Alt + V Open the View drop-down menu


Alt + W Forward an item / Switch to Weekly calendar view


Alt + Y Switch to Daily calendar view


Ctrl + 1 Go to Mail


Ctrl + 2 Go to Calendar


Ctrl + 3 Go to Contacts


Ctrl + 4 Go to Tasks


Ctrl + 5 Go to Notes


Ctrl + 6 Go to Folder List


Ctrl + 7 Go to Shortcuts


Ctrl + 8 Go to Journal


Ctrl + A Select all


Ctrl + B Bold when editing a rich text message


Ctrl + C Copy


Ctrl + D Delete an item (message, task, contact, etc.)


Ctrl + E Activate the Find drop-down menu / Center Align when editing a rich
text message


Ctrl + F Forward


Ctrl + J Open a new Journal Entry from the selected item (message, task,
contact, etc.)


Ctrl + K Check names in the To, CC, or BCC field against the Address Book
(cursor must be in the corresponding message header field)


Ctrl + M Send/Receive all


Ctrl + O Open


Ctrl + P Print


Ctrl + Q Mark the selected message Read


Ctrl + R Reply


Ctrl + S Save a draft message


Ctrl + T Tab


Ctrl + U Mark the selected message Unread


Ctrl + V Paste


Ctrl + X Cut


Ctrl + Y Go to Folder


Ctrl + Z Undo


Ctrl + Backspace Delete the previous word


Ctrl + End Move to the end


Ctrl + Home Move to the beginning


Ctrl + Shift + A Open a new Appointment


Ctrl + Shift + B Open the Address Book


Ctrl + Shift + C Create a new Contact


Ctrl + Shift + E Open a new folder


Ctrl + Shift + F Open the Advanced Find window


Ctrl + Shift + G Flag message for follow up


Ctrl + Shift + J Open a new Journal Entry


Ctrl + Shift + K Open a new Task


Ctrl + Shift + L Open a new Distribution List


Ctrl + Shift + M Open a new Message


Ctrl + Shift + N Open a new Note


Ctrl + Shift + O Switch to the Outbox


Ctrl + Shift + P Open the New Search Folder window


Ctrl + Shift + Q Open a new Meeting Request


Ctrl + Shift + R Reply All


Ctrl + Shift + S Open a new Discussion


Ctrl + Shift + U Open a new Task Request


Ctrl + Shift + Y Copy a Folder


Shift + Tab Select the previous message header button or field


F1 Open Outlook Help


F3 Activate the Find toolbar


F4 Open the Find window


F7 Spellcheck


F9 Send and receive all


F10 Select File from the Outlook toolbar button


F11 Activate the "Find a contact" dialog box


F12 Save As


Alt + F4 Close the active window